Serving the Central Savannah River Area for over 70 years

Move Plan

Moving Checklist

Printable Version

With so much on your mind it is impossible to remember everything you need to finish before your move. Here is a moving checklist to help you organize for your moving day:

Mayflower's Six-Week Checklist For A Smooth Move
6 Weeks Before "Move-Out Day"

  • Start getting the details of your move organized as soon as you can.
  • Create a "move information" file. Using a brightly colored organizer folder with interior pockets makes it easy to store important information and collect receipts for moving-related expenses.
  • Ask the Internal Revenue Service for information about tax deductions on moving expenses and what receipts you'll need to keep.
  • Contact your insurance agent to transfer property, fire, auto and medical insurance.
  • When organizing dental and medical records, be sure to include prescriptions, eyeglass specifications and vaccination records.
  • Contact any clubs or associations you are affiliated with for information on transferring, selling or ending your memberships.
  • Wills, stock certificates and other one-of-a-kind items (jewelry, photos, home videos) are difficult or impossible to replace. Plan to carry them with you instead of packing them.
  • Start becoming acclimated to your new community. Contact the Chamber of Commerce or Visitor's Bureau to request information on schools, parks and recreation, community calendars and maps.

5 Weeks Before "Move-Out Day"

  • Take an objective look at what you own, and decide what must go and what can be left behind. Books you've read and will never read again? The pan with the broken handle or the children's long-neglected games? Remember - extra weight costs more money.
  • Sit down and start organizing your move. Make a list with three columns: items to leave behind, items for Mayflower to move, and items you'll move by yourself.
  • For each item you aren't going to take with you, decide whether you'll sell it, give it away to charity, or otherwise dispose of it before your move.
  • Get your mail moving. Your post office will have change-of-address cards to help you with this task.

4 Weeks Before "Move-Out Day"

  • Start including your children in the move planning. Make it exciting and fun by having your kids do some of their own packing, and let them suggest layouts for their new room. Ask your agent about Mayflower's "My Move" kit for children. Designed under the guidance of child psychologist Dr. Richard K. Grana, the kit includes games, stickers, activities and an original story to help kids adjust to the idea of "leaving home."
  • Start collecting suitable containers and packing materials if you plan to do any part of the packing yourself. You can obtain these materials for a reasonable fee from your Mayflower agent.
  • Ask your agent for Mayflower's helpful "Do-It-Yourself Packing Guide."
  • It's a good idea to let us do most of the packing. That's what we do for a living, so we know the proven methods for keeping items safe.

3 Weeks Before "Move-Out Day"

  • Talk to your agent and decide how much packing you will handle by yourself, if any. Leave the big items for us. Because our packers are specially trained professionals, it's a good idea to let us do everything we can to ensure the safety of your possessions.
  • Make sure to notify your Mayflower agent if you add items to, or subtract items from, your planned household goods shipment or if there are any changes in the dates of your move.
  • If you have young children, arrange for a baby-sitter to watch them on moving day. Since you'll be concentrating your efforts on the move, a sitter can keep your children occupied and make sure they remain safe during the busy loading process.
  • You will need to carry valuable jewelry with you. If you've hidden any valuables around the house, be sure to collect them before leaving.
  • Some state laws prohibit the moving of house plants. Consider giving your plants to a friend or local charity.
  • While you are sorting through your belongings, remember to return library books and anything else you have borrowed. Also remember to collect all items that are being cleaned, stored or repaired (clothing, shoes, furs, watches, etc.).
  • Since you will want to have your utilities (electric, gas, phone, etc.) still connected on moving day, arrange to have them disconnected from your present home after your scheduled move-out.
  • Call ahead to have utilities connected at your new home the day before or the day of your scheduled move-in.

2 Weeks Before "Move-Out Day"

  • Make final packing decisions. Start preparing for the move those items you don't use often.
  • Clean and clear your home including closets, basements and attics.
  • Dispose of flammables such as fireworks, cleaning fluids, matches, acids, chemistry sets, aerosol cans, paint, ammunition and poisons such as weed killer.
  • Plan meals that will use up the food in your freezer.
  • Have your automobile serviced if you're traveling by car.
  • Transfer all current prescriptions to a drugstore in your new town.
  • Thousands of people leave town without clearing their safety deposit boxes. Don't be one of them. Call your bank to find out how to transfer your bank accounts, as well.
  • Drain all the oil and gasoline from your lawn mower and power tools to ensure safe transportation. Refer to your owner's manual for specific instructions.

2 Weeks Before "Move-Out Day"

  • This is your week to tie up loose ends. Check back through the Move Planner to make sure you haven't overlooked anything.
  • Since you will want to have your utilities (electric, gas, phone, etc.) still connected on moving day, arrange to have them disconnected from your present home after your scheduled move-out. If you want to use an online solution for utility transfers, try MaketheMove.com.
  • Call ahead to have utilities connected at your new home the day before or the day of your scheduled move-in. If you want to use an online solution for utility transfers, try MaketheMove.com.
  • Take the "Do Not Load" stickers from the back of the Move Planner and place them on all the things you want to take with you. Then, since the last items loaded are the first ones unloaded, put the "Load Last" stickers on things that you will need to use as soon as you get to your new home. The "Fragile" stickers should be placed on items that need special care.
  • Pack your suitcases and confirm your personal travel arrangements (flights, hotel, rental cars, etc.) for your family. Try to keep your plans as flexible as possible in the event of an unexpected schedule change or delay.
  • Make sure your agent knows the address and phone number where you can be reached until you get into your new home.
  • Empty, defrost, and clean your refrigerator and freezer, and clean your stove, all at least 24 hours before moving to let them air out. Try using baking soda to get rid of any odors.
  • Prepare a "Trip Kit" for moving day. This kit should contain the things you'll need while your belongings are in transit.

"Move-Out Day"

  • Strip your beds, and make sure the bedding goes into a "Load Last" box.
  • Make sure to be on hand when the movers arrive. It's important that an adult be authorized to take your place if you are unable to be present at any time while the movers are there. Let the agent know to whom you have given this authority. Be sure that your chosen representative knows exactly what to do, and which valuation program and amount you have selected. Remember - this person may be asked to sign documents obligating you to charges.
  • Confirm the delivery date and time at your new address. Write directions to your new home for the van operator, provide the new phone number, and include phone numbers where you can be reached in transit. Make sure to take along the destination agent's name, address and telephone number.
  • When the van operator arrives, review all details and paperwork. Accompany the driver as he or she inspects and tags each piece of furniture with an identifying number. These numbers, along with a detailed description of your goods and their condition at the time of loading, will appear on the inventory.
  • It is your responsibility to see that all of your goods are loaded, so remain on the premises until loading is completed.
  • Since you'll probably want to clean before the furniture is unloaded off the truck, make sure your vacuum is packed last, so it can be unloaded first. Stay in your home until the last item is packed.
  • Make a final inspection before you sign any paperwork (Inventory, Bill of Lading, etc.).

"Move-In Day"

  • The van operator will contact you or the destination agent 24 hours prior to the expected arrival time. This allows time to locate you and arrange for unloading. If for some reason you cannot be reached, it is then your responsibility to contact the destination agent.
  • Be sure you're there when the movers arrive. Plan to stay around while they unload in case they have any questions. If you cannot be there personally, be sure to authorize an adult to be your representative to accept delivery and pay the charges for you. Inform the destination agent of your chosen representative's name. Your representative will be asked to note any change in the condition of your goods noted on the inventory at the time of loading, and to note any items missing at the time of delivery.
  • Have payment on hand for your moving charges. Unless other billing arrangements were made in advance, payment is required upon delivery in cash, traveler's checks, money order or cashier's check. Personal checks are not accepted.
  • Check to make sure the utilities have been connected, and follow up on any delays.
  • Make sure your phone is connected. Ideally, you should have the phone company hook it up the day before "Move-In Day."
  • Confine your pets to an out-of-the-way room to help keep them from running away or becoming agitated by all of the activity.
  • It's a good idea to review your floor plan so you can tell the movers where to place your furniture and appliances. Plan to be available to direct them as they unload.
  • To prevent possible damage, televisions, stereos, computers, other electronic equipment and major appliances should not be used for 24 hours after delivery, allowing them time to adjust to room temperature.
Printable Version

Packing Tips

More than 43 million Americans will be "packing it up and taking it on the road" as they move to new homes this year. With fragile keepsakes and valuable household goods to keep in mind, proper packing techniques become essential.

If you decide to pack your shipment yourself, plan on at least six weeks to pack and get ready for your move. Mayflower offers the following packing suggestions:

Mayflower's Packing Tips For A Successful Move

  • Before you start packing, determine the items you want to throw away, give away or sell. Moving is a good time to get rid of items you no longer need. You will save money and have less to pack and unpack. Give yourself enough time to make these decisions.
  • Don't just start packing plan how you will pack. Pack items you seldom use first. Pack items of similar size and weight together. Don't make any carton too heavy to easily lift.
  • Always use proper packing cartons and wrapping materials. Use professional packing tape, which is a wide, strong, clear or brown tape. Masking tape is not strong enough to support the weight of a fully packed carton. Tape all cartons closed on the top and bottom don't just fold the end flaps closed. Use crumpled, unprinted newspaper to pack items in boxes.
  • Label the contents on the outside of all boxes, along with the rooms to which they should be delivered in your new home. When packing fragile items, clearly mark "fragile" on the outside of the box, with arrows on the sides to indicate the correct upright position.
  • Indicate boxes holding essential items such as cooking utensils, bedding, linens and toiletries that need to be opened first by writing "open first" on the box and making sure these are the last boxes to be loaded onto the moving van.
  • Certain possessions require specific care when packing. The following are some of the basic packing techniques used by Mayflower's packing professionals:
    • China - Wrap each item separately in unprinted newspaper, and use a specially partitioned box such as the "dishpak" (available from Mayflower).
    • Stemware - First, wrap the stems for extra protection; then wrap each glass individually and place upside down in a partitioned box.
    • Mirrors and glass-covered photos and artwork - Cross the glass with a series of masking tape "Xs" to help strengthen the glass, then wrap in a generous cushion of clean paper, and place in a flattened packing or telescoping carton.
    • Silverware - Nest utensils in groups of three or four, wrap securely and place in silver chest or cushioned box.
    • Lamp shades - Handle shades only by the wire frames; place in large boxes. Shades can be nested together in one box if separated by clean paper.
    • Clothes - Clothes can be folded and boxed. For faster unpacking, you can obtain special wardrobe boxes from your mover, allowing you to neatly pack by leaving clothes on hangers.
    • Small appliances, computers, stereo equipment - If possible, pack small appliances, computers, stereo equipment and VCRs in their original boxes. Otherwise, cushion appliances with crumpled packing paper. Tape down moving parts, such as stereo turntable tone arms.
    • Glass jars and bottles - Pack with bubble wrap or several layers of paper. Secure stoppers or lids with masking tape to the top of the jar or bottle. Don't move flammable items.
    • Statuary, figurines, curios - Wrap generously in bubble pack, wrap in a layer of clean paper and pack in boxes with plenty of crumpled paper or foam packing "peanuts" in between items. Objects with delicate appendages, such as candelabras or figurines with extended arms, should be wrapped with extra bubble pack and surrounded by extra packing material.
    • Record albums, tapes, CDs - Stack these items on end so they can absorb shock with less chance of damage. Pack tightly so they're secure and can't shift.
    • Antiques, delicate furniture - Movers can supply specially made crates to secure and ship fragile items and antiques.

Estimates

H & S Transfer provides free, no obligation estimates. If you would like to contact a represenative of H & S Transfer, please call toll-free 1-800-548-3299.

Trip Kit

A pleasant household move involves more than entrusting personal possessions to a reputable, professional mover; it also means planning for personal comfort and safety during the trip to the new home.

Mayflower's moving experts recommend putting aside essential articles in what Mayflower calls a "Trip Kit." The kit, usually made of a moving box small enough for a family to take with them to their new home, acts as a collection point for important papers and necessary items that should not be boxed up during the busy sorting and packing process.

We suggest including the following items in the "Trip Kit":

  • first-aid kit
  • paper plates, plastic silverware, and plastic cups
  • canned goods
  • can opener
  • snacks
  • cooking utensils
  • bottled water
  • soap
  • toilet paper
  • towels
  • special items for children
  • wash cloths
  • travel alarm clocks
  • checkbook
  • sufficient cash
  • identification cards
  • credit cards
  • hammer
  • flashlight (check batteries)
  • light bulbs
  • keys to both the old and new houses
  • pliers
  • wrench
  • screwdrivers

Most Forgotten Items

While more than 43 million Americans are planning to move this year, even the most organized person will probably not be able to remember every detail of the move or every item. Mayflower suggests adding these 10 points to the top of your moving preparation list:

The 10 Most Forgotten Items In A Move

  1. For The Record Obtaining copies of your medical records including your dentist, veterinarian and vaccine/immunization information can often be overlooked. In some cases, a notarized letter is required to receive the official documentation; you may need to contact the American Medical Records Association to determine your new state's procedure.
  2. For The Record II Your child's permanent school record cannot follow him or her through life if it's left behind. In addition, school records are usually required when registering your child at a new school. Often, copies will not be sufficient, and records with a raised seal will be necessary.
  3. Old Phone Numbers Pack phone books from your old town. You may think you'll remember the numbers you frequently call now but, more likely, you'll spend a small fortune on directory assistance charges to contact old friends or tie up loose ends.
  4. Taken To The Cleaners Remember to complete transactions with local businesses (for example, picking up your dry cleaning).
  5. Where You're Moving To In the flurry of preparing for the move, you may often forget your forwarding address important information when forwarding periodicals and credit card bills, as well as keeping in touch with old friends. Always keep your new address handy in your wallet or purse.
  6. Spic And Span Although your focus will be on your new home or apartment, you can't forget about preparing the old residence for your exit. Remember to leave out cleaning supplies for the final "once-over" before closing the door for good, or make arrangements in advance for a service to clean it for you.
  7. The Opener Many people often forget to take the electric garage door opener out of their car before leaving. Remember to leave the opener for the new tenants or owners.
  8. Remember Rover In most cases, moving companies cannot transport animals or plants. Remember to make arrangements for their transfer.
  9. Bank On It Many people forget to retrieve important documents from their safe deposit box. It is also wise to establish a checking account in your new town about a month prior to your move so that you have immediate access to your account.
  10. Keys To Success The collection of spare house keys can often be forgotten. Whether it means getting them from neighbors who kept them, or retrieving them from under the rock next to the front door, don't forget to gather all sets before you depart.
H & S Transfer Company
sales@h-stransfer.com
1240 Gordon Park Road
PO Box 446
Augusta, Georgia 30903
706-722-7582
800-548-3299
Aiken, South Carolina
803-643-7582
FAX 706-722-9927
GPSC# 4185
SCPSC# 8878
ICC# MC-129267
USDOT# 92748